Regular Council

Be it resolved that the May 27, 2021 Regular Council Meeting Agenda be approved as circulated. For: Councillor Bob Carter, Councillor Jennifer Hughey, Mayor Brent Devolin, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Pam Sayne, and Councillor Jean Neville

Be it resolved that the accounts in the amount of $910,397.80 be approved for payment. For: Deputy Mayor Lisa Schell, Councillor Bob Carter, Mayor Brent Devolin, Councillor Ron Nesbitt, Councillor Jennifer Hughey, Councillor Pam Sayne, and Councillor Jean Neville

That Council receives correspondence from Mr. Mike Rutter, CAO on behalf of the County of Haliburton regarding Short Term Rental Reviews, as information; And further that Council supports the review of short term rental options, including discussions about the implications on local zoning by-laws and official plans be undertaken at the County level. For: Councillor Bob Carter, Councillor Jennifer Hughey, Mayor Brent Devolin, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Pam Sayne, and Councillor Jean Neville

That Council receives correspondence from Parks Canada dated May 19, 2021 announcing delays in season openings administered for most of their visitor service places in Ontario to align with provincial measures, as information. For: Deputy Mayor Lisa Schell, Councillor Jennifer Hughey, Mayor Brent Devolin, Councillor Ron Nesbitt, Councillor Bob Carter, Councillor Pam Sayne, and Councillor Jean Neville

That Report #21-21 – Community Services – Township of Minden Hills Virtual Canada Day Celebration be received for information. For: Deputy Mayor Lisa Schell, Councillor Bob Carter, Mayor Brent Devolin, Councillor Ron Nesbitt, Councillor Jennifer Hughey, Councillor Pam Sayne, and Councillor Jean Neville

That Report #21-22 – Community Services – CINTAS Standard Rental and Uniform Service Agreement be received for information. And further, Council waive the requirements of Policy #17 - Procurement, for the Standard Rental and Uniform Service Agreement for the supply of facility floor entrance mats, and staff coverall work wear; And further, that By-Law 21-60 to authorize the Mayor and CAO/Clerk to enter into a five (5) year Standard Rental and Uniform Service Agreement with CINTAS be

That “Report #21-017 Admin/Treasury – March 31, 2021 Financial Update” be received as information. And further that Council direct staff to move forward with converting the construction loan to the debenture. For: Councillor Bob Carter, Councillor Jennifer Hughey, Mayor Brent Devolin, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Pam Sayne, and Councillor Jean Neville

That “Report #21-018 Admin/Treasury – Gas Tax Top-Up Funding – 2021 Allocation” be received as information; And further, that Council directs staff to apply the 2021 Gas Tax Top- Up Funding to the Scotch Line Road resurfacing project, pending approval of enabling legislation. For: Deputy Mayor Lisa Schell, Councillor Bob Carter, Mayor Brent Devolin, Councillor Ron Nesbitt, Councillor Jennifer Hughey, Councillor Pam Sayne, and Councillor Jean Neville

That Council receives the Community Centre Fundraising Advisory Committee Minutes dated April 20, 2021, as information. For: Councillor Ron Nesbitt, Councillor Jean Neville, Mayor Brent Devolin, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, and Councillor Pam Sayne

Be it resolved that Council receives a verbal review from the CAO/Clerk regarding proposed changes to the Procedural Bylaw, as information; And further that By-law 21-54 to Govern the Calling, Place and Proceedings of Meetings of Council (Procedural By-Law) be

Regular Council - 27 May 2021 Page 6 of 11 That Council receives Report #21-26 Expropriation of Property as Information; And further that By-law 21-61 to authorize Mayor and CAO/Clerk to execute the expropriation Agreement be

That Report 21-030 Community Improvement Plan – Boshkung Brewing Co. and Algonquin Outfitters be received as information, and; Further, that Council approves the 2021 CIP application for Boshkung Brewing Co. and Algonquin Outfitters, under the Facade Improvement Program/Sign Improvement Grant incentive program, and; Further that Council awards proportional of funding in Option B, upon successful completion of the project and following all guidelines as set forth in the CIP. For: Councillor Pam Sayne, Councillor Jean Neville, Mayor Brent Devolin, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Bob Carter, and Councillor Jennifer Hughey

Be it resolved that Council proceed into Closed Session at 10:22 a.m. for the purpose of discussing the following: • Two items in accordance to Section 239(2) (d) of the Municipal Act, 2001 as amended, regarding labour relations or employee negotiations. (Performance Review; Compensation/Benefits); • One item in accordance to Section 239(2)(e) of the Municipal Act, 2001 as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (Litigation Claim) • One Item pursuant to Section 239(2)(f) of the Municipal Act 2001,as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Review of Legal Opinion) For: Councillor Ron Nesbitt, Councillor Pam Sayne, Mayor Brent Devolin, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, and Councillor Jean Neville

Be it resolved that Closed Session adjourn at 11:48 a.m and Open Session resume. For: Councillor Pam Sayne, Councillor Jean Neville, Mayor Brent Devolin, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Bob Carter, and Councillor Jennifer Hughey

Be it resolved that the direction given in closed session be approved. For: Councillor Ron Nesbitt, Councillor Jean Neville, Mayor Brent Devolin, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, and Councillor Pam Sayne

Be it resolved that the following by-laws be received and read a first time, considered read a second time, and third time and finally passed with the Corporate Seal affixed: Regular Council - 27 May 2021 Page 9 of 11 • By-Law 21-54 Procedural By-Law; • By-Law 21-60 To execute an agreement with CINTAS Canada Limited; and • By-Law 21-61 To authorize Mayor and CAO/Clerk to execute the Expropriation Agreement For: Councillor Ron Nesbitt, Councillor Pam Sayne, Mayor Brent Devolin, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, and Councillor Jean Neville

Be it resolved that By-law 21-62 being a by-law to confirm the proceedings of Council held during its meeting of May 27, 2021 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed. For: Councillor Ron Nesbitt, Councillor Jean Neville, Mayor Brent Devolin, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, and Councillor Pam Sayne

Be it resolved that the May 27, 2021 Regular Council Meeting is hereby adjourned at 11:51 a.m. For: Councillor Pam Sayne, Councillor Jean Neville, Mayor Brent Devolin, Deputy Mayor Lisa Schell, Regular Council - 27 May 2021 Page 10 of 11 Councillor Ron Nesbitt, Councillor Bob Carter, and Councillor Jennifer Hughey