Regular Council

Be it resolved that the June 10, 2021 Regular Council Meeting Agenda be approved as circulated. For: Councillor Bob Carter, Councillor Jennifer Hughey, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

Be it resolved that Council receives the April 29, 2021 Regular Council meeting minutes as circulated. For: Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Ron Nesbitt, Councillor Jennifer Hughey, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

Be it resolved that the accounts in the amount of $482,782.46 be approved for payment. For: Councillor Jennifer Hughey, Councillor Bob Carter, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

That Council receives correspondence from Ms. May Stevenson regarding Scotch Line Road, as information; And further that the survey comes back to Council when complete with recommendations for the area. For: Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Bob Carter, Councillor Jennifer Hughey, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

That Council receives the following correspondence as information: • Ms. May Stevenson Re: Scotch Line Road • Township of The Archipelago - Bill 228 - Banning unencapsulated Polystyrene Foam • Township of The Archipelago - Bill 279 – Environmental Protection Amendment Act (Microplastics Filters for Washing) • City of Barrie: National 3-digit Suicide and Crisis Hotline • Town of Perth: Provincial Hospital Funding of Major Capital Equipment • Municipality of Leamington: Advocacy for Reform-Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) • Source Protection Authority: Couchiching-BlackRiver SPC Member Replacement Letter 2021 For: Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Ron Nesbitt, Councillor Jennifer Hughey, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

That Council receive Report #21 -03 Waste Water Capacity as information; And further that within 6 month Staff bring back a staff report to Council containing options and costs to the Waste Water Treatment Plant; Regular Council - 10 Jun 2021 Page 4 of 14 And further that a Staff report be brought back to Council on incentive programs for consideration to retrofit current prospects and reduce water capacity. For: Deputy Mayor Lisa Schell, Councillor Jennifer Hughey, Councillor Ron Nesbitt, Councillor Bob Carter, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

That Council receive Report #21 -04 Rate Study as information; And further; that Council approves OCWA’s proposal for a rate study in the amount of $17,000 exclusive of HST as sole source procurement, as per Section 7.2 (v) of the Townships procurement policy; And further that staff bring forward to Council within 6 months a Staff report regarding development fees and other revenue streams that can be used to fund capital projects. For: Councillor Bob Carter, Councillor Jennifer Hughey, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

That Council receive Report #21 -017 Award of RFT RDS 21-05 Crushing and Stockpiling of Recycled Asphalt as information; Regular Council - 10 Jun 2021 Page 5 of 14 And further; that Council waives the requirements of the procurement policy and approves the tender submission from Westone Aggregate Inc as Sole Source Procurement; And further, that Council award RFT RDS 21-05 for the Crushing and Stockpiling of Recycled Asphalt in the amount of $7.00/tonne to an upset limit of $25,000 inclusive of non-recoverable HST. For: Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Ron Nesbitt, Councillor Jennifer Hughey, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

That Council receive Report # 21-018 - Roads – Lutterworth Sand Shed Approval as information; And further, that Council approves the additional cost of $4,402.73 inclusive of non-recoverable HST and directs Staff to utilize the Roads Reserves in the absence of a departmental surplus to pay for the additional costs related to this project. For: Councillor Jennifer Hughey, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Bob Carter, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

That Council receive Report # 20-005 - Roads – RFP Pre-Approval for Tandem Plow RFP as information; And further, that Council directs Staff to utilize Section “2.15 Future Retainment” of RFP RDS 19-04 and order a Tandem Plow in the Regular Council - 10 Jun 2021 Page 6 of 14 amount of $274,499.95, plus HST of $35,684.99 for a total of $310,184.94; in advance of the 2022 budget deliberations. And further, that Council approves a contingency for a possible steel surcharge in the amount of $3,000 exclusive of HST. For: Councillor Jennifer Hughey, Councillor Bob Carter, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

That Council receive Report # 21-020 - Roads –Sedgwick Road Bridge Update as information. For: Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Ron Nesbitt, Councillor Jennifer Hughey, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

That Council receive Report #21 -21 RFP Results Shuylers Island Causeway as information; And further; that Council awards RDS RFP 21-06 Shuylers Island Causeway to Tulloch Engineering in the amount of $19,935 plus HST of $2,591.55 for a total of $22,526.55 as outlined in the proposal received; And further; that Council waive the requirements of Section 9 of the Procurement Policy, authorizing Staff to utilize a Request for Regular Council - 10 Jun 2021 Page 7 of 14 Quotation to secure bids from qualified Contractors to complete the construction portion of the work. For: Councillor Ron Nesbitt, Councillor Jean Neville, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, Councillor Pam Sayne, and Mayor Brent Devolin

That Council receive Report #21 -22 Asset Management Plan Update as information; And further; that Council approves the Condition Assessment Proposal provided by Public Sector Digest as outlined in RDS Report 21-22 Asset Management Plan Update in the amount of $108,583 inclusive of non-recoverable HST as sole source procurement, as per Section 7.3 of the Townships Procurement Policy and that Staff bring an agreement for the proposed work for Councils execution at a future meeting; And further, that Council directs Staff to utilize applicable departmental reserves (Roads, Administration, and Community Services) to cover any unfinanced costs related to the project in the absence of departmental surpluses. For: Councillor Ron Nesbitt, Councillor Pam Sayne, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, Councillor Jean Neville, and Mayor Brent Devolin

Regular Council - 10 Jun 2021 Page 8 of 14 That Council receive Report #21-23 Scout and Guide Relocation Update and Options Report, as information; And further, that Council direct Staff to purchase mobile storage racks, to provide for interim storage for the Scout and Guide program supplies in the S.G. Nesbitt Memorial Arena and Community Centre; And further that Council directs Staff to bring back a report regarding Option 1 with regards to the future use of the Old Fire Hall; And further that Staff report back to Council on a permanent storage option for the Community Centre Hall. For: Councillor Ron Nesbitt, Councillor Jean Neville, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, Councillor Pam Sayne, and Mayor Brent Devolin

That “Report #21-001 Finance – Section 357’s” be received as information; And further; that the attached Section 357 applications for adjustment of taxes be approved. For: Councillor Pam Sayne, Councillor Jean Neville, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Bob Carter, Councillor Jennifer Hughey, and Mayor Brent Devolin

That Council receives Report # 21-31 Policy #130 Video Recordings and Live Streaming of Meetings, as information; For: Councillor Ron Nesbitt, Councillor Pam Sayne, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, Councillor Jean Neville, and Mayor Brent Devolin

That Council receives Report #21-32 AODA Desk Audit and required amendments to Policies #60 Accessibility Policy –Customer Service; and #95 Integrated Accessibility, as information; And further, that Council approves the amendments to Policies #60 Accessibility Policy –Customer Service; and #95 Integrated Accessibility; And further that By-law 21-64 authorizing the Mayor and CAO/Clerk to execute the amended policies be

That Council receives a Verbal Report from the Mayor regarding Murdoch Road, as information; And further that Council directs Staff to bring back a report in July regarding the use of public land across the Township, including Murdoch Road, and how they are to be used, enforced and maintained. For: Deputy Mayor Lisa Schell, Mayor Brent Devolin, Councillor Ron Nesbitt, Councillor Bob Carter, Councillor Jennifer Hughey, Councillor Pam Sayne, and Councillor Jean Neville

That Council proceed into Closed Session at 12:06 p.m. for the purpose of discussing the following: • One item pursuant to Section 239(2)(b) of the Municipal Act, 2001 as amended, regarding personal matters about an identifiable individual, Regular Council - 10 Jun 2021 Page 11 of 14 including municipal or local board employees; (Review of MFIPPA records) • One item pursuant to Section 239(2)(f) of the Municipal Act 2001, as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Legal Opinion) • One item pursuant to Section 239(2) (d) of the Municipal Act, 2001 as amended, regarding labour relations or employee negotiations; (Staffing Plan)

Be it resolved that Closed Session adjourn at 2:10 p.m. and Open Session resume. For: Councillor Ron Nesbitt, Councillor Pam Sayne, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, Councillor Jean Neville, and Mayor Brent Devolin

Be it resolved that the direction given in closed session be approved. For: Councillor Ron Nesbitt, Councillor Jean Neville, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, Councillor Pam Sayne, and Mayor Brent Devolin

Be it resolved that the following by-laws be received and read a first time, considered read a second time, and third time and finally passed with the Corporate Seal affixed: • By-law 21-64 - To Adopt Amended Policies 60 Accessibility -Customer Service and 95 Intergrated Accessibility. For: Councillor Pam Sayne, Councillor Jean Neville, Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Bob Carter, Councillor Jennifer Hughey, and Mayor Brent Devolin

That By-law 21-67 being a by-law to confirm the proceedings of Council held during its meeting of June 10, 2021 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed. For: Deputy Mayor Lisa Schell, Councillor Ron Nesbitt, Councillor Bob Carter, Councillor Jennifer Hughey, Councillor Pam Sayne, Councillor Jean Neville, and Mayor Brent Devolin

Be it resolved that the June 10, 2021 Regular Council Meeting is hereby adjourned at 2:13 p.m. For: Councillor Ron Nesbitt, Councillor Pam Sayne, Deputy Mayor Lisa Schell, Councillor Bob Carter, Councillor Jennifer Hughey, Councillor Jean Neville, and Mayor Brent Devolin