Regular Council

Be it resolved that the March 31, 2022 Regular Council Meeting Agenda be approved as circulated.

That Council receives a presentation from Mr. Brandon Aubin, Senior Technologist on behalf of WSP regarding an update on the 2021 Annual Report for the Township of Minden Hills Septic Re-Inspection Program.

Be it resolved that Council approves the following meeting minutes as circulated; • March 10, 2022 Regular Council Minutes • March 24, 2022 Special Council Minutes

Be it resolved that the accounts in the amount of $ 1,585,408.70 be approved for payment.

That Council receives correspondence from the Township of Woolwich requesting Provincial and Federal Government to provide Mental Health Supports, as information;

That Council receive Report 22-14 – Planning - Consent Application H-004-22 – For Right-of-way (Hammerhead) as prepared by the Township Planning Consultant as information; And further, that Council direct that approval of application H-004-22 be recommended to the County of Haliburton Land Division, subject to the conditions outlined in this report.

That Council receive Report 22-16 – Planning - Consent Application H-006-22 – For Right-of-way (Colpitts and Ecclestone) as prepared by the Township Planning Consultant as information; Regular Council - 31 Mar 2022 Page 3 of 10 And further, that Council direct that approval of application H-006-22 be recommended to the County of Haliburton Land Division, subject to the conditions outlined in this report.

That Council receive Report 22-15 – Planning - Consent Application H-020-22 – For Right-of-way (Fletcher) as prepared by the Township Planning Consultant as information; And further, that Council direct that approval of application H-020-22 be recommended to the County of Haliburton Land Division, subject to the conditions outlined in this report.

That Council receive Report 22-19 – Planning – Pre-consultation Report – Consent to Sever (Lot Addition) – Scherer as prepared by the Township Planning Consultant; And further, that Council direct that the Planning Department submit to the applicant the pre-consultation report as attached to Report 22- 19; And further, that Council direct that providing the application remains substantially consistent with the proposed consent reviewed for the purposes of pre-consultation, that approval of the application be recommended to the County of Haliburton Land Division.

That Council receive Report 22-005 (WM) Extension of Agreement with GHD for Environmental Monitoring and Reporting as information; And further, that Council approve the contract extension with GHD at the unit rates listed in Table 1 and 2 of this report; And further, that Council adopt By-law #22-28 authorizing the Mayor and the Clerk to execute the amending agreement between the Township of Minden Hills and GHD Ltd. for Environmental Monitoring and Reporting to extend the agreement to June 30, 2023.

That Council receive Report # 22-003 (RDS) - Roads March Monthly Activity Report as information.

That Report 22-11 – Community Services Department – Activity Report for the Month of March be received for information.

That Council receive Report #22-004 - Building/Bylaw/Planning February 2022 Monthly Activity Summary as information.

That Council receives Report 22-005 Building/Bylaw/Planning - Risk Management Official/Risk Management Inspector as information; And further, that Council approves the appointment of Jenna Stephens as the Risk Management Official/Risk Management Inspector for the Township of Minden Hills until such time as staff has completed the training required under the the Clean Water Act, 2006; And further, that Council adopt By-law #22-30 appointing Jenna Stephens as the Risk Management Official/Risk Management Inspector for the Township of Minden Hills.

That Report #22-002 Finance - Tax Sale property - 042-000-41200 be received as information; And further that Council direct Staff to proceed with the vesting of Roll Number 042-000-41200, including the write-off of $2,292.81 in Regular Council - 31 Mar 2022 Page 6 of 10 outstanding taxes, legal fees, plus any additional accrued taxes, penalty/interest for 2022; And further, that Council approves the cost of legal fees, in the amount of approximately $1,219.55 for the balance of the tax sale process and vesting of property Roll Number 042-000-41200; And further, that Council deems it unnecessary to conduct a preliminary environmental assessment on Property Roll Number 042-000-41200 prior to commencing the vesting process.

That "Report #22-001 Finance - Tax Adjustments - Section 357's be received as information; and further; that the attached Section 357 applications for adjustment of taxes be approved.

That Council receive Report 22-15 Administration - March Monthly Update, as information;

That Council receive Report #22-16 Minden Rotary Club - Road Toll Request as information; Regular Council - 31 Mar 2022 Page 7 of 10 And further, that Council waive the requirements of Policy #96 relating to the permitted hours between 10:00 a.m. 2:00 p.m. to hold road tolls on municipal roadways; And further that, Council approve the Minden Rotary Club’s request to hold their Road Toll on Saturday, September 3, 2022 from 9:00 a.m. to 2:00 p.m. at the following locations; • 69 Bobcaygeon Road; and • Water Street near the Logger’s Foot Bridge. And further that, prior to the event, a certificate of insurance be provided that names the “Corporation of the Township of Minden Hills” as additional insured in the amount of $5,000,000.00.

That Council receives Report # 22-17 Policy #130 Video Recordings and Live Streaming of Meetings, as information; And further that Council approves option(s) _______ for the retention period of the Video records created from the Live Streaming of Meetings; And further, that Council approves Policy#130 to govern the Video Recordings and Live Streaming of Meetings with revisions related to Option _____ And further that By-law #22-18 authorizing the Mayor and CAO/Clerk to execute the policy be

Regular Council - 31 Mar 2022 Page 8 of 10 That Council receive Report # 22-018 Administration - Land Acknowledgment Statement as information; And further, that the draft land acknowledgment statement be adopted as presented; And further, that this statement be posted on the Township website, be read at the beginning of each meeting of Council, Committees and Boards and at the opening of Township events.

Be it resolved that the following by-laws be received and read a first time, considered read a second time, and third time and finally passed with the Corporate Seal affixed: • By-law 22-18 To Adopt Policy #130 Video Recordings and Live Streaming of Meetings; • By-law 22-28 To execute an Extension Agreement with GHD for Environmental Monitoring and Reportings; and • By-law 22-30 To appoint a Risk Management Officer and Risk Management Inspector

Be it resolved that the March 31, 2022 Regular Council Meeting is hereby adjourned at 11:27 AM.