Special Meeting of Council

Be it resolved that the April 30, 2026 Special Council Meeting Agenda be approved as circulated.

That Council authorize the Township of Minden Hills to continue participating in the County of Haliburton’s consolidated Internet services agreement with Bell Canada; and further That Council confirm its commitment to reimburse the County of Haliburton for the Township’s proportionate share of all Internet service and costs associated with Township locations as outlined in this report.

That Council approves the April 16, 2026 Special Council meeting minutes.

That Council receives Correspondence and Communication items a) to f) as information.

That Council receives the 2026 Capital Report - First Quarter for January to March, as information.

That Council receives the 2026 Operating Report for the First Quarter - January to March, as information.

The Council receives Report #26-11 PW OCWA Sanitary Pumping Station Rehabilitation for information; and That Council directs Staff to proceed with the project with an upset limit of $366,000 to be funded from the Wastewater Reserves.

Special Meeting of Council - 30 Apr 2026 Page 4 of 9 That Council receive report #26-12 PW RDS Clear Lake Road Twin Culvert Award as information; and That Council directs Staff to award RFP No. RDS 26-001 for the replacement of the Clear Lake Road Twin Culverts to Young's Construction Ltd. for a cost of $224,526.00 plus HST; and further That Council direct the Mayor and Clerk to execute the agreement attached as Schedule A to By-law 24-65.

That Council receives report #26-13 PW RDS: Road Resurfacing and Slurry Seal Contract Award as information; and That Council directs Staff to award this work to Miller Paving Limited for a total of $1,309,089.67 plus HST; and That Council directs Staff to fund the $31,295.00 shortfall from the Roads Capital Reserve; and further; That Council directs the Mayor and Clerk to execute the agreement attached to this report as Schedule A.

That Council receive report # 26-07 – Community Services Department – 12 Mile Columbarium, as information; and That Council agrees to waive the requirement for a formal tender process under section 7 of the Township’s Procurement Policy #17, to single source, Special Meeting of Council - 30 Apr 2026 Page 5 of 9 the vendor with existing knowledge and skills of the nature of service; and That Council directs staff to award purchase and installation to Thompkins and Heels Monuments Inc. in the amount of $27,500.00+HST from Property Reserves.

That Council receive Report 26-016 (Planning) as information; and further That By-law 26-31 to adopt Official Plan Amendment 18 and By-law 26-32 to approve a zoning by-law amendment intended to introduce policies and provisions ensuring the long-term protection of the Township's municipal drinking water systems, be

That Council receive Report 26-20 (Planning) as information; That Council does not recommend approval of the application for lot creation from lands identified as 1284 Poverty Bay Trail to the County of Haliburton Land Division.

That Council receive Report 26-21 (Planning) as information; and further That By-law 26-44 being a By-law to authorize the Mayor and the Clerk to enter into a licensing agreement with the County of Haliburton be

That Council receives Report 26-04 Joint Enterprise Resource Planning (ERP) implementation for information; and That Council approves the Township of Minden Hills participating in a joint ERP implementation of Microsoft Dynamics 365 Business Central with the SylogistGov municipal platform along with the County of Haliburton and the Township of Algonquin Highlands for the implementation; and That Council authorizes the County of Haliburton to enter into the ERP contract on behalf of the Township of Minden Hills as part of the joint procurement; and That the Township of Minden Hills reimburse the County of Haliburton for its share of the contract costs equaling $312,848.36.

That Council receives Report # 26-05 Finance Quarterly Report (Q1) for information

That Council receives Report Admin 26-16 Corporate Resource Policy 116 as information; and That Council concurs with the changes and adopts the policy as amended.

Be it resolved that the following by-laws be received and read a first time, considered read a second time, and third time and finally passed with the Corporate Seal affixed:  By-law 26-31 Official Plan Amendment 18  By-law 26-32 Zoning By-law Amendment  By-law 26-42 Road Resurfacing Contract Agreement  By-law 26-43 Clear Lake Road Twin Culvert Agreement Special Meeting of Council - 30 Apr 2026 Page 8 of 9  By-law 26-44 Licensing Agreement - County of Haliburton

That By-law 26-45 being a by-law to confirm the proceedings of Council held during its Special meeting of April 30, 2026 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed.

Be it resolved that the April 30, 2026 Special Council Meeting is hereby adjourned at 10:30 a.m.