Regular Council

Be it resolved that the February 27, 2025 Regular Council Meeting Agenda be approved as circulated.

Regular Council - 27 Feb 2025 Page 2 of 15 Be it resolved that Council proceed into Closed Session at 9:01 a.m. for the purpose of discussing the following:  Three items pursuant to Section 239(2)(d) of the Municipal Act, 2001 as amended, regarding labour relations or employee negotiations;(Grievance, Changes to Workload, Wages and Benefits)  One item pursuant to Section 239(2)(e) of the Municipal Act, 2001 as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;(Legal Update)  Two items pursuant to Section 239(2)(f) of the Municipal Act, 2001 as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (x2 Legal Opinion)

Be it resolved that Closed Session adjourn at 10:55 am and Open Session resume.

Be it resolved that Council approves the meeting minutes as follows: Regular Council - 27 Feb 2025 Page 3 of 15  January 30, 2025 Regular Council  January 30, 2025 Public Meeting - Fees and Charges.  February 4, 2025 Special Meeting Minutes - Budget

Be it resolved that the accounts in the amount of $ 1,176,032.15 be approved for payment.

That Council directs Staff to pull forward Correspondence items 14.3, 14.5 and 14.6 for discussion.

That Council receives Correspondence and Communication items 14.1, 14.2 and 14.4 as information.

That Council receives Correspondence 14.3 Councillor Sayne - Motion Re: Sovereignty of Canada as information; and Regular Council - 27 Feb 2025 Page 5 of 15 Whereas The U.S. President Trump has advocated for Canada to become the 51st state of the United States; Whereas The U.S. President Trump is initiating tariffs against Canada trade which will harm Municipalities, industry, the working class, and economic and social successes experienced in both Canada and the United States; Whereas there appears to be a dismantling of democracy in the United States as witnessed by the increasing supreme court challenges to President Trumps declarations; Whereas the negotiations between two sovereign nations are handled at the national level; And Whereas the border between the U.S. and Canada has been one of friendship, respect, neighbourly relationships, valuing peace; Therefore, be it resolved That the Council of the Corporation of the Township of Minden Hills supports sovereignty of a united Canada; and we stand united for a Canada that remains strong, free, independent, and characterized by peace, order, truth and reconciliation and democratic governance; And Further Council directs Staff to circulate this motion to the Prime Minister, The Minister of Foreign Affairs, the Premier, The Minister of Economic Development, Job Creation and Trade of Ontario, Local MPP, AMO, and FCM.

That Council receives Correspondence 14.5 Flag Raising Request – World Autism Day as information; and That Council directs staff to raise the flag on April 2, 2025 at 10:00 AM in recognition of World Autism Day.

That Council receives Correspondence 14.6 Eastern Ontario Wardens' Caucus - Support of Canadian and Ontario Governments' Negotiations with the United States Government on Trade Tariffs as information; and That Council supports EOWC’s resolution dated February 10, 2025 and directs Staff to provide copies of this motion to the Prime Minister of Canada, the Regular Council - 27 Feb 2025 Page 6 of 15 Premier of Ontario, AMO, FCM and the local MPP.

That Council receives report 25-02 PW Occupational Health and Safety Policy as information; and That Council acknowledges review of Policy 58: Occupational Health and Safety, in accordance with Section 25(2)(j) of the Occupational Health and Safety Act, R.S.O. 1990.

That Council receive report #25-001(WM) 2024 Waste and Recycling Overview, for information.

That Council receive report # 25-06 – Community Services Department – Minden Hills Cultural Centre Advisory Committee meeting minutes dated November 12, 2024, as information.

That Council receive report 25-02 (Fire) Tower Transfer of Ownership and proposed Lease Agreement for the Scotch Line Site, as information and; That Council approves the proposed lease agreement, as amended in section 8 to include an extension of one (1) ten year term, and that the term of this agreement commence at the day of passing to December 1, 2030, and permits access to maintain their Radio Communication Tower; and further That By-law 25-16 to authorize the Mayor and Clerk to execute the agreement with Netcom Ontario, be

That Council receive Report 25-05 (Planning) as information; and further That By-law 25-28 being a by-law to approve a zoning by-law amendment for the lands subject of PLZBA2024061, be

That Council receive Report 25-06 (Planning) as information; and further That By-law 25-28 being a by-law to approve a zoning by-law amendment for the lands subject of PLZBA2024016, be

That Council directs Planning item 15.5.6 Report # 25-10 (Planning) Application to Purchase a Portion of Shore Road Allowance - PLRASA2024075 (St Alban’s Boys and Girls Club) be pulled for discussion.

That Council receive the following Sale of Shore Road Allowance applications and Planning Reports as information: •25-07 PLSRA2024014; •25-08 PLSRA2023044; •25-09 PLSRA2024072; •25-11 PLSRA2024076; •25-12 PLSRA2025010; and further That Council direct the Planning Department proceed with the said applications in accordance with Policy No. 19, as amended; and further; That Council refers By-laws 25-23 and 25-24; to the By-law Section of the Agenda to stop up, close, and convey part of an original shore road allowance with respect to the said application.

That Council receive Report 25-10 (Planning) as information; and And further that Council direct the Planning Department proceed with application PLRASA2024075 in accordance with Policy No. 19, as amended.

That Council receive Report 25-13 (Planning) as information; and, That Council pass By-law 25-25, being a by-law to authorize the Mayor and Clerk to enter into a Severance Agreement with Carol and Roberta Cox.

That Council receive Report 25-14 (Planning) as information; and, Regular Council - 27 Feb 2025 Page 10 of 15 That Council pass By-law 25-26, being a by-law to authorize the Mayor and Clerk to enter into a Severance Agreement with 1000221785 Ontario Inc..

That Council receives Report 25-05 Finance Tax Receipt Request, as information; and That Council accepts the Victoria Ward art donation; and That staff be directed to issue a tax receipt based on the appraisal of $2500.00 for the 2024 calendar year in the name of David and Tammy Rea.

That Council receives Report 25-06 Tax Receipt Request, as information That Council accepts the two Gary Blundell art donations; and That staff be directed to issue a tax receipt in the value $1400 for the 2024 calendar year in the name of Gary Blundell.

That Council receives Report 25-09 Finance Vehicle Procurement, as information; and That Council directs staff to procure under Section 7.1 of Policy 17-G (Procurement); and that Council approves the purchase of two (2) 2025 Silverado 1500 4WD Crew Cab pick up trucks from Curry Motors in the amount of $58,564.50 plus HST per truck.

That Report #25-05 LAS Municipal Staff Committee – Water and Wastewater Utility Business Case Development be received for information; and That Wendelin Lonergan, Director of Finance/Treasurer, be nominated to participate in the Municipal Staff Committee being created by LAS to develop a business case for potentially creating a joint municipal services corporation for water and wastewater.

That Council receives Councillor Shirley Johannessen request to attend the AMO Conference in Ottawa, as information; and That Council approves Councillor Shirley Johannessen's attendance.

That Council reconsiders resolution 2025-87 passed at the February 4, 2025 Special meeting of Council to further commence budget discussions.

Regular Council - 27 Feb 2025 Page 13 of 15 Be it resolved that the following by-laws be received and read a first time, considered read a second time, and third time and finally passed with the Corporate Seal affixed:  By-law 25-03 PLZBA2024061  By-law 25-07 Fee for Water Service for Lutterworth Pines Community  By-law 25-08 Fee for Water Service for Village of Minden  By-law 25-09 Fee for Wastewater Service in Village of Minden  By-law 25-14 Non Bargaining Unit Employees Remuneration Benefits  By-law 25-16 To execute a Lease Agreement with Netcom Ontario  By-law 25-23 Sale of Shore Road Allowance PLSRA2024014 (Kovac);  By-law 25-24 Sale of Shore Road Allowance PLSRA2023044 (Marfleet);  By-law 25-25 Severance Agreement PLSEVA2024064 (Cox);  By-law 25-26 Severance Agreement PLSEVA2024073 (Peeters);  By-law 25-28 Zoning By-law Amendment PLZBA2024016 (St. Albans);  By-law 25-29 Estimates and Expenditures; and  By-law 25-30 Tax Rate By-law

Be it resolved that the following by-laws be received and read a first time, considered read a second time, and third time and finally passed with the Corporate Seal affixed:  By-law 25-29 Estimates and Expenditures; and  By-law 25-30 Tax Rate By-law For: Mayor Bob Carter, Deputy Mayor Lisa Schell, Councillor Shirley Johannessen, and Councillor Pam Sayne Against: Councillor Tammy McKelvey, Councillor Ivan Ingram, and Councillor Bob Sisson

Regular Council - 27 Feb 2025 Page 14 of 15 That By-law 25-31 being a by-law to confirm the proceedings of Council held during its meeting of February 27, 2025 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed.

Be it resolved that the February 27, 2025 Regular Council Meeting is hereby adjourned at 1:24 p.m.