Regular Council

Be it resolved that the May 29, 2025 Regular Council Meeting Agenda be approved as circulated.

That Council receives a delegation on behalf of Cottage Care Rentals and All Season Cottage Rentals regarding a request for clarification on the Short Term Rental By-law and Shore Road Allowance requirements, as information.

Be it resolved that Council approves the meeting minutes as follows:  May 8, 2025 Regular Council  May 13, 2025 Special Meeting Minutes  May 13, 2025 Public meeting minutes for applications PLZBA2025004, PLZBA2025009,  PLZBA2025022; and  March 27, 2025 Public meeting minutes - PLZBA2025001

Be it resolved that the accounts in the amount of $ 1,740,454.73 be approved for payment.

That Council directs staff to pull forward the following correspondence items for discussion:  11.2 Town of Mattawa - Strong Mayor ; and  11.8 Town of Orangeville Resolution - Responsible Growth and Opposition to Elements of Bill 5

That Council receives correspondence and communication items 11.1, 11.3 to 11.7 and 11.9 as information.

That Council directs Staff to pull forward item 11.1 AMO Strategic Leadership Workshops for discussion.

That Council directs the CAO to seek information regarding the registration of Council for the AMO Strategic Leadership Workshop.

That Council receives correspondence item 11.2 from the Town of Mattawa regarding Strong Mayor Powers as information; and That Council supports the Town of Mattawa resolution 25-95 and also states the following: WHEREAS the Government of Ontario announced an expansion of strong mayor powers to an additional 169 municipalities that took effect May 1, 2025; AND WHEREAS the Corporation of the Township of Minden Hills was included in the additional 169 municipalities that gained such powers; AND WHEREAS these powers allow mayors to unilaterally override council decisions, appoint senior municipal staff, and set budgets without majority council approval, undermining the principles of democratic governance; AND WHEREAS municipal governance functions best through a collaborative decision- making process where elected councils, representing the collective voice of their communities, work alongside experienced municipal staff and the proposed powers has raised significant concerns regarding the centralization of power, erosion of local democracy, reduced accountability and the potential for the abuse of power; AND WHEREAS there is no evidence to suggest that strong mayor powers have increased housing starts, contrary to the provincial government’s stated justification for their implementation; AND WHEREAS the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) has raised concerns that strong mayor powers blur the lines between political leadership and administr

That Council receives correspondence item 11.8 from the Town of Orangeville in opposition to elements of Bill 5; and That Council supports the Town of Orangeville resolution 2025-093 and directs that this resolution be forwarded to the Premier of Ontario; Minister of Municipal Affairs and Housing; Minister of Environment, Conservation and Parks, Local MPP, and AMO.

That Council receives the Departmental Reporting 1st Quarter as information.

Regular Council - 29 May 2025 Page 6 of 14 That Council Receives report 25-08 PW OCWA: Storm Water Mapping Award as information; and That Council directs Staff to award this work to Engage Engineering for an estimated $19,085.48 plus HST.

That Council receives Report #25-04(WM) Hazardous and Special Products (HSP) services agreement with Product Care Association of Canada; and That Council approves the Hazardous and Special Products (HSP) services agreement with Product Care Association of Canada (Attachment A); and further That By-law #25-55, as amended (Attachment B) authorizing the Mayor and the Clerk to execute the agreement be

That Council receives report # 25-10 – Community Services Department – Proposed Program License Agreement with SOS 4 Kids, as information and; That Council approves the proposed program license agreement with SOS 4 Kids and for Township of Minden Hills to become a Program Delivery Partner and further That By-law 25-56 to authorize the Mayor and Clerk to execute the agreement with SOS 4 Kids, be

That Council receive report # 25-11 – Community Services Department – Lochlin Community Centre Advisory Committee meeting minutes dated February 18, 2025, as information.

That Council defers Report # 25-011 (Building and Bylaw Services) Annual financial report for enforcement of the Building Code Act to a future meeting of Council for review.

That Council receive Report 25-37 (Planning) application PLDBL2025013, as information and; Regular Council - 29 May 2025 Page 8 of 14 That By-law 25-57, be

That Council receive Report 25-38 (Planning) application PLDBL2025021, as information and; That By-law No. 25-58, be

That Council receive Report # 25-39 (Planning) Licence of Occupation Requirements Related to Short-Term Rentals for information; And further that Council directs a report back from staff providing clarification regarding insurance coverages required including indemnification, definition of structure, and classifications.

That Council approves the proceeds from items from the Public Regular Council - 29 May 2025 Page 9 of 14 Works Department auction sale be placed in the Public Works Reserve for future capital needs; and That Council approves the proceeds from items from the Community Services Department auction sale be placed in the Parks Reserve for future capital needs; and That Council approves the proceeds from items from the Fire Department auction sale be placed in the Fire Reserve for future capital needs.

That Council receives Report 25-13 Finance - 2025 Q1 Budget to Actuals as information.

That Council receives Report 25-14 Finance - Tax Sales, as information; and That Council approves the attached listing to proceed to tax registration; and That all costs associated with the tax registrations be added to the tax rolls and be collected as taxes; and further That if any payment commitment is not adhered, to the property would automatically proceed to the tax registration process.

That Council receives Report #25-17 Rotary Club of Minden RotaryFest Road Closure Request, as information; and That Council approves the Rotary Club of Minden road closure request on Bobcaygeon Road from Water Street to Newcastle Street, from 7:00 a.m. to 6:00 p.m., on Saturday, August 9, 2025, for the Rotaryfest event; and That barricades be placed on Bobcaygeon Road and intersections as follows:  Water Street; and  Newcastle Street; and That prior to the event, the Township be provided a Certificate of Insurance that names the Corporation of the Township of Minden Hills as additional insured, in the amount of $5,000,000.00; and further That Council delegates authority to the Clerk and Deputy Clerk, Minden Rotaryfest Road Closure requests for the remaining term of Council.

That Council receives Report # 25-18 Administration-2025 Year End Office Schedule; And further that Council approves the 2025 Year End Holiday schedule for Administrative offices from December 24, 2025 to January 1, 2026.

That Council receive report 25-20 Administration - Overview of Strong Mayor Powers as information; And further that the Mayor provide a report to Council at its June 26, 2025 Regular Meeting.

Be it resolved that Council proceed into Closed Session at 12:59 pm for the purpose of discussing the following: Regular Council - 29 May 2025 Page 12 of 14  One item pursuant to Section 239(2)(d) of the Municipal Act, 2001 as amended, regarding labour relations or employee negotiations; (Staff Performance)  One item pursuant to Section 239(2)(f) of the Municipal Act, 2001 as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Legal Opinion)  One item pursuant to Section 239(2)(b) of the Municipal Act, 2001 as amended, regarding personal matters about an identifiable individual, including municipal or local board employee (Candidate for a job)

Be it resolved that Closed Session adjourn at 1:55 and Open Session resume.

Be it resolved that the following by-laws be received and read a first time, considered read a second time, and third time and finally passed with the Regular Council - 29 May 2025 Page 13 of 14 Corporate Seal affixed:  By-law 25-55 Product Care Association of Canada, as amended  By-law 25-56 License Agreement with SOS 4 Kids  By-law 25-57 PLBDL2025013  By-law 25-58 PLBDL2025021

That By-law 25-60 being a by-law to confirm the proceedings of Council held during its meeting of May 29, 2025 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed.

Be it resolved that the May 29, 2025 Regular Council Meeting is hereby adjourned at 1:56 PM.