Regular Council

Be it resolved that the September 25, 2025 Regular Council Meeting Agenda be approved as circulated.

That Council adjourn its Regular meeting at 9:01 AM to proceed into a Public Meeting regarding Report # 25-68 (Planning) Application to Amend the Zoning By-law (PLZBA2025069 - Houlding)

That Council adjourned its Public Meeting and resumes its Regular Council meeting at 9:12 a.m.

That Council receives a delegation from Karley Stevenson, Always in Boots Country Dancing as information; And further that Council directs a report back from Staff regarding potential hourly fees for rentals to the next Regular Council meeting.

That Council receives a presentation from Engage Engineering regarding the Township's Sanitary Assessment, as information

That Council receives Staff Report 25-10 from the Fire Chief; and a presentation from the Loomex Group regarding a Fire Master Plan, as information. And further that Council direct quarterly reports from Staff on recommendations and initiatives.

Be it resolved that Council proceed into Closed Session at 10:16 a.m. for the purpose of discussing the following:  One item pursuant to Section 239(2)(d) of the Municipal Act, 2001 as amended, regarding labour relations or employee negotiations;(Staff Conduct)  One item pursuant to Section 239(2)(f) of the Municipal Act, 2001 as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Legal Opinion)

Be it resolved that Closed Session adjourned at 11:04 a.m. and Open Session resumes at 11:15 a.m.

Be it resolved that the direction given in closed session be approved.

Be it resolved that Council approves the September 11, 2025 Regular Council meeting minutes.

Be it resolved that the accounts in the amount of $ 3,706,759.32 be approved for payment.

That Council receives the September 25, 2025 Correspondence and Communications items 14.1 and 14.2 as information.

That Council receives Report #25-06 (WM) Hazardous and Special Products (HSP) Services Agreement with Automotive Materials Stewardship Inc.; and That Council approves the Hazardous and Special Products (HSP) Services Agreement with Automotive Materials Stewardship Inc.(Attachment A); and further That By-law #25-96 (Attachment B) authorizing the Mayor and the Clerk to execute the agreement be

That Council receives report 25-11 PW RDS Winter Maintenance Agreement; County of Haliburton as information. Regular Council - 25 Sep 2025 Page 6 of 12

That Council receive report # 25-18 – Community Services Department – Minden Hills Cultural Centre Advisory Committee meeting minutes dated July 15, 2025, as information.

That Council receives Report #25-19 Award RFT-BB-2025-001 Demolition of the Lochlin Community Centre; and further That Council defers the award to the October 30, 2025 Regular Meeting of Council.

That Council receive Report 25-69 (Planning) as information; and further That By-law 25-98, being a by-law to authorize the Mayor and Clerk to enter into a severance agreement with Wayne and Claude Hancock for application PLSEVA2025080 be

That Report 25-70 (Planning) be received as information; That By-law 25-99 being a By-law to authorize the Mayor and the Clerk to enter into an indemnification agreement with Neil and Stephanie Dunn be

That Council receive Report 25-35 – Administration – March 2025 Ice Storm Cost Recovery, for information; and That Council of the Corporation of the Township of Minden Hills hereby directs the CAO to apply for financial support under the Municipal Ice Storm Assistance Program to offset incremental costs already paid and includes estimated future costs; and further That Council delegates authority to the Treasurer to verify and attest to the accuracy of the application package.

That Council receives Report #25-36 Administration - Road Closure Request for the 2025 Santa Claus Parade as information; and further, That Council approves the road closures for the Santa Claus parade Regular Council - 25 Sep 2025 Page 9 of 12 scheduled on Saturday, November 15, 2025 from 11:00 a.m. to 12:30 p.m., as follows:  Starting from the Arena Parking Lot following Parkside Street to the Bobcaygeon Road;  Bobcaygeon Road to Newcastle Street;  Newcastle Street to Milne Street; and further That the CAO and/or the Clerk be provided delegated authority for approval of future Road Closure Requests for the annual Santa Claus Parade organized by the Community Services Department provided that Policy #82 requirements and guidelines are followed.

That Council receive Report 25-37 (Administration) 2026 Municipal Conferences, as information; and That Council approves Council attendance at the 2026 conference(s) as follows:  ROMA in Toronto (January 18-20): Councillor Ingram, Councillor Johannessen, and Councillor McKelvey  AMO in Ottawa (August 16-19): Mayor Carter, Councillor Sayne and Councillor Johannessen  Ontario East: Member of Council; and That Council approves Councillor Sayne and Councillor Johannessen’s attendance at AMO’s 2nd Annual Healthy Democracy Forum scheduled on October 18-19, 2025.

Be it resolved that the following by-laws be received and read a first time, considered read a second time, and third time and finally passed with the Corporate Seal affixed:  By-law 25-96 AMS HSP Services Agreement  By-law 25-97 Planning - PLZBA2025069  By-law 25-98 Planning - PLSEVA2025080  By-law 25-99 Planning - Dunn  By-law 25-100 Authorize Road Winter Maintenance Agreement - County of Haliburton  By-law 25-101 Karen Jones Consulting Inc.- Strategic Plan

That By-law 25-102 being a by-law to confirm the proceedings of Council held during its meeting of September 25, 2025 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed.

Be it resolved that the September 25, 2025 Regular Council Meeting is hereby adjourned at 1:10 p.m.