Regular Council

Be it resolved that the February 12, 2026 Regular Council Meeting Agenda be approved as circulated.

Be it resolved that Council approves the Council meeting minutes as follows:  January 22, 2026 Regular Council; and  January 29, 2026 Special Council

Be it resolved that the accounts in the amount of $ 1,363,675.80 be approved for payment. Regular Council - 12 Feb 2026 Page 2 of 12

That Council directs staff to pull forward the following items for discussion:  11.2 United Counties of Leeds and Grenville Re: Bill 9 Municipal Accountability Act, 2025; and  11.3 Township of Edwardsburgh Cardinal Re: Ontario Community Infrastructure Fund (OCIF)

That Council receives correspondence and communication items 11.1 and 11.4, as information.

That Council receives Correspondence 11.2 from the United Counties of Leeds and Grenville Re: Bill 9 Municipal Accountability Act, 2025 as information; and That Council endorses the United Counties of Leeds and Grenville resolution number CC-179-2025; and That a copy of this resolution be forwarded to the Premier of Ontario, Minister of Municipal Affairs and Housing, local MPP and AMO.

That Council receives Correspondence 11.3 from the Township of Edwardsburgh Cardinal Re: Ontario Community Infrastructure Fund (OCIF) as information; and That Council directs staff to review levels of provincial funding, in conjunction with counterparts, to determine best avenues to highlight financial constraints of the existing Provincial funding models and streams.

That Council receive report #26-01(WM) Revoke Policy 4 Waste Disposal Cards and Cottage Kits, for information; and That Council approves the recommendation to revoke Policy 4 Regular Council - 12 Feb 2026 Page 4 of 12 Waste Disposal Cards and Cottage Kits.

That Council receive report Report #26-02 (WM) Reduce Annual Garbage Bag Allotment, for information; and That Council concurs with the recommendation to reduce the annual garbage bag allotment to 104 garbage bags per year, starting July 1, 2026; and further That Council directs staff to incorporate this change into Waste Management By-law 23-34 and present all proposed amendments at a future Regular Council Meeting within the first quarter.

That Council receives report # 26-01 – Community Services Department – Minden Hills Cultural Centre Advisory Committee meeting minutes dated December 16, 2025, as information.

That Council receives Report # 26-002(Fire) Updated Medical Response Agreement as information; and Regular Council - 12 Feb 2026 Page 5 of 12 That Council defers this report to the next Council meeting.

That Council receive Report 26-05 (Planning) Source Water Protection - Overview of Section 36 Amendments under the Clean Water Act, as information.

That Council receive Report 26-06 (Planning) as information; and further That Council direct Staff to schedule the requisite public meeting under the Planning Act for each of the Official Plan and Zoning By- law amendments as included in Report 26-06.

That Council receives Report 26-07 (Planning) as information; and That By-law 26-15 being a By-law to authorize the Mayor and the Clerk to enter into a land lease agreement with 2540184 Ontario Inc. be

That Council receive Report 26-08 (Planning) as information; and That Council deny application PLSRA2025049 as the conveyance would not comply with Policy 19, as amended; and further That Council direct Staff require a license of occupation.

That Council receive Report 26-09 Planning as information; and That By-law No. 26-12 be

That Council receive Report 26-10 Planning as information; and That By-law No. 26-13 be

That Council receives Report 26-07 Administration Court Lease Agreement, 4th Extension, as information; and That By-law 26-14 to execute the agreement be

That Council receive Report 26-08 Administration - Policy 108 Flag Etiquette and Protocol as information; and further That Council approves the amendments to Policy 108.

That Council receive Report 26-09 Administration - Policy 11 Reimbursement of Expenses for members of Council attending Meetings and Conferences, as information; and further That Council approves the amendments.

That Council receives report 26-11 Administration Amendment to the 2026 Regular Council meeting schedule, as information; and That Council approves the change in meeting date for the month of April.

Be it resolved that Council proceed into Closed Session at 9:58 a.m. for the purpose of discussing two (2) items pursuant to Section 239(2)(e) of the Municipal Act, 2001 as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (Legal Update x2)

Be it resolved that Closed Session adjourned and Open Session resumes at 10:34 a.m.

Be it resolved that the direction given in closed session be approved.

Regular Council - 12 Feb 2026 Page 10 of 12 Be it resolved that the following by-laws be received and read a first time, considered read a second time, and third time and finally passed with the Corporate Seal affixed:  By-law 26-12 PLSRA2024055  By-law 26-13 PLSRA2025066  By-law 26-14 To execute an Agreement to Extend Courthouse Lease  By-law 26-15 To authorize a Land Lease Renewal - OPP  By-law 26-16 Borrowing of Money  By-law 26-17 Interim Tax Levies  By-law 26-18 Water Service for Lutterworth Pines Community  By-law 26-19 Water Service for Village of Minden  By-law 26-20 Wastewater Service in Village of Minden  By-law 26-22 To execute a Transfer Payment Agreement - Municipal Ice Storm Assistance (MISA) Program.

That By-law 26-23 being a by-law to confirm the proceedings of Council held during its meeting of February 12, 2026 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed.

Be it resolved that the February 12, 2026 Regular Council Meeting is hereby adjourned at 10:39 a.m.