Special Meeting of Council

Be it resolved that the February 4, 2025 Special Council meeting agenda be approved as amended.

That Council directs Staff to donate $2000.00 to the Minden Skating Club to celebrate their 75 Anniversary.

That Council receives Capital Project 25-01 Administration Records Management Project (EDRMS), as information; and That Council approves the next phase to complete the transition of department files and the associated project cost of $33,000.00 to be funded from the Administration reserves.

Special Meeting of Council - 04 Feb 2025 Page 2 of 11 That Council receives Capital Project 25-01 Finance Asset Management software - Citywide, as information; That Council approves the project to update software/data to manage asset inventories more efficiently and meet the requirements of the new legislated Asset Retirement Obligations (ARO); That costs of $31,500.00 be funded from the Finance Reserve.

That Council approves the Building and By-Law Department's purchase and installation of three 2-way radios, in the amount of $9,000.00 to be funded from the Building/By-law Reserve.

That Council receives the Capital Project 25-01 Fire Radio System Upgrade as information; and That Council approves the Radio System Upgrades on the communication tower in the southern area of the Township; and That Council directs the associated costs of $20,166.00 to be funded from the Fire Reserve.

That Council receives Capital Project 25-02 Finance - Asset Retirement Obligation (ARO) Engineering, as information; That Council approves the Asset Retirement Obligation project and associated cost of $17,500 to be funded from the Finance Reserves, to ensure the Township is in compliance with new asset management requirements.

That Council receives Capital Project 25-01 Public Works -Environmental Pickup Truck, as information; and That Council approves the purchase of a pick up truck for Environmental Services in the amount of $65,000 to be funded from the Roads Reserve.

That Council receives Capital Project CSD -01 Replacement Vehicle, as information; and That Council approves the purchase of a pick up truck for Community Services in the amount of $65,000.00 funded from the Parks Reserve.

That Council receives Capital Project 25-01 Public Works - Excavator and Float Trailer purchase as information; and That Council approves the purchase of a replacement excavator and float trailer for Public Works in the amount of $440,112 to be funded from the Roads Reserve.

That Council receives Capital Project CSD-02 Arena Back Up Generator, as information; and That Council approves the engineering study and purchase of a back-up generator for the SG Nesbitt Arena; and further That Council directs $15,800.00 be funded from a grant application and Special Meeting of Council - 04 Feb 2025 Page 4 of 11 $150,000.00 be funded from the Fire Emergency Preparedness Reserve.

That Council receives Capital Project Public Works 25-02 Road Resurfacing- Cold Asphalt, as information; and That Council approves the CCAP project for the Davis Lake Road in the amount of $907,952; and further, That Council directs $803,831 to be funded from taxation and $104,121 from Grants (CCBF-Gas Tax)

That Council receives Capital Project Public Works 25-03 Road Resurfacing - Double Surface Treatment, as information; and That Council approves the Double Surface Treatment roads program for 2025 in the amount of $183,817; and further That Council directs $59,637 to be funded from Road Reserve and $124,180. from Grants CCBF and Gas Tax.

That Council receives Capital Project Public Works 25-04 Conversion to Gravel, as information; and That Council approves the Conversion to gravel program for 2025 in the amount of $346,509.; and further That Council directs the following project be funded as follows:  $175,016 from taxation;  $17,285. from Roads Reserve  $154,208 from OCIF grant. Special Meeting of Council - 04 Feb 2025 Page 5 of 11

That Council receives Capital Project Public Works 25-05 Slurry Seal, as information; and That Council approves the Slurry Seal program for 2025 in the amount of $170,881.00 to be funded from taxation.

That Council receives Capital Project 25-06 Public Works Red Umbrella Road Culvert Replacement as information; and That Council directs the proposed initiative in the amount of $76,320.00 be removed from the 2025 Budget and Staff follow-up with MTO; and further, That Council directs Staff to report back to a future Council meeting.

that Council receives Capital Project 25-07 Public Works Kinmount Road Shed, as information; and, That Council directs staff to purchase a trailer for the Kinmount yard in the amount of $27,000.00, to replace the current rental trailer; and further That Council directs the associated costs be funded from the Roads Reserve.

That Council receives Capital Project 25-09 Public Works Pedestrian Crossovers, as information; and Special Meeting of Council - 04 Feb 2025 Page 6 of 11 That Council directs staff to present a follow up report regarding the results of the grant application for the project including the project timelines.

That Council receives Capital Project 25-01 Building and By-law Curling Club Roof, as information; and That Council approves the replacement of the Curling Club roof and an initial allocation of $257,500 from the Capital Projects Reserve.

That Council approves the Minden Hills Cultural Centre and Library Roof and roof top units project; and That Council Directs $40,000.00 be funded from Capital Projects Reserve.

That Council receives Capital Project 25-03 Building and By-law ICIP Grant Accessibility Upgrades at various buildings, as information; and That Council approves an allocation of $303,331 for the Township's portion of the ICIP Grant for Accessibility Upgrades at various buildings; and further That Council directs $264,230. to be funded from the Accessibility Reserve and $39,101. be funded from Capital Projects Reserve.

That Council receives Capital Project 25-03 CSD Security Camera Cultural Centre, as information; and Special Meeting of Council - 04 Feb 2025 Page 7 of 11 That Council approves the purchase and installation of security cameras at the Minden Hill Cultural Centre/Library in the amount of $22,000.00; and further That Council directs $13,200.00 be funded from Library Reserves and $8,000.00 from the Cultural Centre Reserve.

That Council receive Report 25-001 Building/By-law - Agreement- Award for Poundkeeper Services, as information; and That Council approves the award for services as Poundkeeper to Paws @ Killara Station; and further That Council direct Staff to bring forward to a future meeting a bylaws; to authorize the execution of the agreement with Killara Station; and to set a pick- up fee for

That Council directs Staff to increase the Short Term Rental revenue in the amount of $20,000.00.

That Council receives Capital Project #25-03 Public Works/ OCWA Meter Read Equipment, as information, and that Council directs staff to seek a grant to fully fund the meter reading project.

Special Meeting of Council - 04 Feb 2025 Page 8 of 11 That Council approves the 2025 Water rate of 2% and Wastewater rate of 3% increases, effective January 1, 2025; and That Council approves the 2025 Water and Wastewater Operating budget, effective January 1, 2025; and further That Council refers the 2025 Water and Wastewater By-laws to the February 13, 2025 Regular Council meeting for adoption.

That Council directs the Bailey Barn be included in the 2025 Budget; and That Council directs Staff to proceed with completing a structural Assessment of the Bailey Barn in the amount of $5,000.00 to be funded from the Museum Reserves.

That Council directs Staff to reduce the Infrastructure Investment to 1.25 percent.

That the Infrastructure levy of 1.25 percent be put towards the 2025 Capital Expenditure for the Scotch Line Transfer Project, instead of the infrastructure levy reserve.

That Council acknowledges receipt of Report 25-04 Budget and Business Plan follow-up; and That Council directs Staff to bring forward the by-laws to adopt the Budget, 2025 tax rates, and Water & Wastewater Rates to the February 13, 2025 Regular Council Meeting.

That By-law 25-22 being a by-law to confirm the proceedings of Council held during its Special meeting of February 4, 2025 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed.

Be it resolved that the February 4, 2025 Special Council Meeting is hereby adjourned at 2:10 PM.